IEP/504 Quick-Reference Card Generator
Instead of digging through individual accommodation sheets, keep one compact card listing every student in your class and their key IEP/504 accommodations side by side. Add a row per student, check off the accommodations that apply, jot a quick note if needed, then generate a printable card that fits everyone on a single page. It's a companion to keeping day-to-day essentials visible without paging through full IEP/504 documents — pair it with the Substitute Teacher Plan Generator so a sub has quick access to accommodations too, and log any conversations about accommodations in the Parent Contact Log.
Privacy note: Everything you type here stays in your browser only. Nothing is uploaded, saved, or sent to any server — closing this tab clears it. Because this covers disability-related accommodation information, consider using student initials instead of full names, especially if you plan to print or share this document.
Student Roster
Add each student in your class along with the accommodations that apply to them. Up to 60 students.
0 students
Preview
How to Use the Quick-Reference Card Generator
- Click + Add Student for each student in your class (three rows are started for you).
- Enter the student's name or initials — initials are recommended if you plan to print or share the card.
- Check any accommodations that apply to that student from the ten common options listed.
- Use the Additional Notes field for anything that doesn't fit the checkboxes, such as a specific seating spot or a device name.
- Remove a row with the Remove link if you added a student by mistake or a student leaves your roster.
- Click Generate Quick-Reference Card to preview the compact table, then Download PDF for a printable landscape page.
Why Keep a Quick-Reference Card
One page beats flipping through files
Instead of pulling up each student's full IEP or 504 plan during class, a single glance at one card reminds you who needs extended time, preferential seating, or a movement break right now.
Update it at the start of each grading period
Accommodations can change after a review meeting. Regenerating this card each grading period — or whenever a plan is updated — keeps your personal copy from going stale.
Share appropriately with a substitute
A one-page card is far easier for a substitute to skim than a stack of individual plans. Pair it with the Substitute Teacher Plan Generator and consider using initials only if the card will leave your hands.
It's a personal aid, not the file of record
This card is meant to help you keep day-to-day essentials visible — it is not a substitute for the actual IEP or 504 document, which remains with the case manager or your student information system.
Frequently Asked Questions
Is this an official IEP/504 record?
No. This card is a personal quick-reference aid for your own classroom use, not an official compliance document. The legally binding IEP or 504 plan remains with the student's case manager or in your school's student information system — always defer to that document for official accommodation details.
Is any of this information saved or uploaded?
No. Everything you type is processed entirely in your browser and is never uploaded, saved, or sent to any server. Closing or refreshing the tab clears it, so download your PDF before you navigate away.
Should I use full names or initials?
Because this card lists disability-related accommodation information, initials are a safer default — especially if you plan to print copies, post the card near your desk, or hand it to a substitute. Use full names only if the card will stay strictly private to you.
What if a student has an accommodation not listed here?
Use the Additional Notes field for anything outside the ten common checkboxes, such as a specific medication schedule, a paraprofessional's name, or a behavior plan detail. Keep notes short — the card is designed to stay compact enough to fit on one printed page.
How often should I regenerate this card?
Update it at the start of each grading period, whenever a student's plan changes after a review meeting, and whenever a new student joins your roster. A stale card is worse than no card if it no longer reflects current accommodations.
Can I share this with a substitute teacher?
Yes, with care — this is exactly the kind of quick summary a substitute benefits from. Consider using initials instead of full names, and pair it with the Substitute Teacher Plan Generator so the sub has both the daily schedule and the accommodation basics in hand.
